San Antonio // Texas

Office Manager

Huckabee is one of the fastest growing A/E firms in the nation and one of the top educational design firms. We are a mission-driven company that is dedicated to the success of all students. What we do matters, which is why we look for people who share our passion for changing the world through design and who want to create an impact of excellence on education. If you are ready to join our movement, reach out!

We are currently seeking an experienced Office Manager to support the San Antonio Office. The successful candidate will support the Office Director while managing administrative responsibilities, facility operations, and will uphold Huckabee culture by greeting guest in a professional, friendly, and hospitable manner.

RESPONSIBILITIES

  • Open and close office, and welcome visitors upon arrival
  • Answer, screen, and act upon phone calls as appropriate
  • Serve as a partner to Office Directors, ensuring high-quality office service support for all San Antonio Office employees whether remote or in-person
  • Maintain a clean and visually appealing office environment and conduct janitorial spot checks daily
  • Provide project-based support for employees including: scheduling continuing education presentations, formatting specifications, large format printing/scanning, creating spreadsheets, writing meeting minutes or agendas and regulatory assistance
  • Handle general employee communications around facilities procedures, cultural events and office updates. Help to plan and execute cultural initiatives and activities for team
  • Work alongside Human Resources and IT to assist with onboarding process for new employees, helping to facilitate trainings, meetings and coordinate paperwork
  • Act as office liaison to building management company and point of contact for office administrative and facility related issues
  • Coordinate office security, emergency procedure training, and designate floor wardens
  • Maintain coffee machines and service areas
  • Prepare, setup/breakdown, and clean before and after office lunches, meetings, and events
  • Responsible for shipping, receiving and distribution of mail and packages
  • Other administrative tasks as assigned

 

REQUIREMENTS

  • Minimum of two years of college or business school
  • 5+ years of administrative assistant experience in a professional services environment
  • Advanced MSOffice skills required and knowledge of general administrative protocols
  • Bluebeam experience preferred
  • Excellent customer service and phone etiquette
  • Ability to work independently as well as collaboratively in a team environment
  • Exhibit a can-do attitude and remain positive under pressure
  • Professional appearance

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