Dallas // Texas

Lead Office Administrator

For more than 50 years, Huckabee has designed learning environments in Texas. We are one of the fastest growing architectural / engineering firms in the nation and one of the top firms dedicated to education. We are consistently noted in industry publications for growth, workplace environment and innovation, recently being named one of Zweig Group’s Best Firms to Work For. Education is our business. What we do matters. Which is why we hire the best. We’re looking for hard-working, eager and thoughtful candidates who are ready to work in a team environment and create an impact of excellence.

Huckabee is seeking applicants for Lead Office Administrator to join our team. The successful candidate will support the Office Director while managing administrative responsibilities, facility operations, and will uphold Huckabee culture by greeting guest in a professional, friendly, and hospitable manner.

RESPONSIBILITIES

Open and close office, and welcome visitors upon arrival
Answer, screen, and act upon phone calls as appropriate
Act as office liaison to building management company and point of contact for office administrative and facility related issues
Coordinate office security, emergency procedure training, and designate floor wardens
Communicate with office regarding updates and information
Maintain coffee machines and service areas
Prepare, setup/breakdown, and clean before and after office lunches, meetings, and events
Oversee Huckabee fleet vehicle maintenance
Review and approve office timesheets and expense reports
Compile employee summary hour reports
Office budget – collect and record data; create purchase orders for review
Coordinate with IT for maintenance of office equipment
Provide administrative support to Principals and Associate Principals
Other administrative tasks as assigned

REQUIREMENTS

Minimum of two years of college or business school required
5+ years of administrative assistant experience in a professional services environment
Advanced MSOffice skills required and knowledge of general administrative protocols
Excellent customer service and phone etiquette
Willingness to support and work in a team and exhibit a can-do attitude
Ability to remain positive and focused under pressure
Professional appearance

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