FORT WORTH // Texas

Administrative Support

For more than 50 years, Huckabee has designed learning environments in Texas. We are one of the fastest growing architectural / engineering firms in the nation and one of the top firms dedicated to education. We are consistently noted in industry publications for growth, workplace environment and innovation, recently being named one of Zweig Group’s Best Firms to Work For. Education is our business. What we do matters. Which is why we hire the best. We’re looking for hard-working, eager and thoughtful candidates who are ready to work in a team environment and create an impact of excellence.

Huckabee is seeking applicants for an Administrative Support team member. Our ideal candidate will provide administrative assistance and serve as the face of Huckabee by greeting guest in a professional, friendly, and hospitable manner.

RESPONSIBILITIES
• Professionally administer all incoming phone calls
• Act as primary back-up for front desk administrator
• Responsible for ordering Fort Worth office supplies and maintaining supply rooms and break areas
• Maintain Fort Worth conference rooms ensuring rooms are organized, technology is working properly and all writable surfaces are clean
• Shipping, receiving, and distribution of mail
• Assist with preparation, setup/breakdown, and cleaning before and after office lunches, meetings, and events
• Assist with archiving initiatives for the firm, scanning submittals and shredding files
• Schedule meetings using conference room Outlook calendars, coordinate conference calls and GoTo Meetings
• Assist with daily scheduling of Huckabee vehicles/rental cars for employee use and weekly maintenance of Huckabee fleet vehicles
• Transmittals, meeting minutes, spreadsheet data entry and reports
• Maintain paper and electronic filing
• Other duties as assigned

REQUIREMENTS
• Minimum of two years of college or business school required
• 2+ years of administrative assistant experience in a professional services environment
• Advanced MSOffice skills required and knowledge of general administrative protocols
• Excellent customer service and phone etiquette
• Willingness to support and work in a team and exhibit a can-do attitude
• Ability to remain positive and focused under pressure
• Professional Appearance

Ready to apply for this position? Fill out the form below.

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