Dallas // Texas

Administrative Support

For more than 50 years, Huckabee has designed learning environments in Texas. We are one of the fastest growing architectural / engineering firms in the nation and one of the top firms dedicated to education. We are consistently noted in industry publications for growth, workplace environment and innovation, recently being named one of Zweig Group’s Best Firms to Work For. Education is our business. What we do matters. Which is why we hire the best. We’re looking for hard-working, eager and thoughtful candidates who are ready to work in a team environment and create an impact of excellence.

Huckabee is seeking applicants for an Administrative Support member to join our team. The position will provide administrative support to all employees and departments of the firm. This position requires a strong sense of urgency, focused attention to detail and the ability to meet strict deadlines in a fast-paced environment.

RESPONSIBILITIES

  • Discretely handle sensitive, confidential company, client and consultant information
  • Compose, coordinate the review of, and process Owner/Architect Agreements and AIA documents
  • Prepare and update Consultant records for Master Service Agreements and Certificates of Insurance
  • Coordinate with Finance and Vice President of Engineering to process and facilitate execution of Consultant Proposals/Agreements
  • Maintain the Geotech/SITA consultant database and facilitate Geotech/SITA RFQ process
  • Coordinate with project teams to develop project specification manuals
  • Provide additional project-based support for employees including but not limited to: large format printing and scanning of documents, scheduling meetings, creating spreadsheets from project data, writing meeting minutes or agendas and regulatory assistance
  • Assist with archiving initiatives for the firm, scanning submittals and shredding project files
  • Other administrative tasks as assigned

REQUIREMENTS

  • Minimum of two years of college or business school required
  • 5+ years of administrative assistant experience in a professional services environment
  • Advanced MSOffice skills required and knowledge of general administrative protocols
  • Excellent customer service and phone etiquette
  • Willingness to support and work in a team and exhibit a can-do attitude
  • Professional appearance

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