Huckabee is one of the fastest growing A/E firms in the nation and one of the top educational design firms. We are a mission-driven company that is dedicated to the success of all students. What we do matters, which is why we look for people who share our passion for changing the world through design and who want to create an impact of excellence on education. If you are ready to join our movement, reach out!

We are currently seeking an experienced Office Manager to support our Los Angeles team. The successful candidate will be responsible for the efficient facility operations and overall cultural success of the office while managing their general daily administrative responsibilities.

RESPONSIBILITIES

• Provide high-quality administrative support and resources across all brands, to all employees and all roles, whether remote or in-person
• Greet all employees, visitors and vendors at the front desk, serving as the face of the Los Angeles office; offering a positive, personal, welcoming and professional environment at all times
• Maintain a clean, visually appealing office environment for our employees and guests. Ensure upkeep of all spaces [including conference room] and conduct janitorial spot checks weekly
• Handle general employee communications around facility procedures, cultural events, and office updates via email, Office and All-Company Meetings and Intranet formats
• Plan and execute cultural initiatives and activities for the office, encouraging all brands collaboration and participation
• Serves as main point of contact to Building Management and facility maintenance vendors, set and maintain expectations and handle any issues or requests
• Answer, screen, and act upon phone calls as appropriate for our family of brands on the MOREgroup platform
• Coordinate and schedule meetings utilizing Outlook calendars for conference rooms and Zoom and Teams for video conferencing
• Maintain supply inventory, ordering supplies and coffee per brand standards list and according to office budget
• Responsible for shipping, receiving, and distribution of mail
• Provide project-based support for employees including: Scheduling continuing Education presentations, formatting specifications, large format printing/scanning, creating spreadsheets, writing meeting minutes or agendas and regulatory assistance
• Work alongside Human resources and IT to assist with onboarding process for new employees, helping to facilitate trainings, meetings and coordinate paperwork
• Prepare, setup/breakdown, and clean before and after office lunches, meetings, and events
• Other administrative tasks as assigned

REQUIREMENTS

• Minimum of two years of college or business school
• 5+ years of administrative assistant experience in a professional services environment
• Advanced MSOffice skills required and knowledge of general administrative protocols
• Bluebeam experience preferred
• Excellent customer service and phone etiquette
• Ability to work independently as well as collaboratively in a team environment
• Exhibit a can-do attitude and remain positive under pressure
• Professional appearance